DutiesHelpMajor duties include, but are not limited to:Reviews correspondence for accuracy and completeness.Reviews correspondence for conformance to format and policy.Coordinates closely with respective section heads and managers to make sure that correspondence meets the necessary format and criteria.Maintains accurate files and manuals relative to the activities of the department and hospital procedures.Tracks mandatory suspense/briefing to completion.Initiates personnel actions in conjunction with personnel changes occurring within the service line.Assists in preparing space proposals to the facilities management department.Prepares requests for telephone/computer installation and changes.Obtains and monitors the use of services, supplies, and equipment for the office.Schedules appointments for Quadrad or work group and secures conference rooms in conjunction.Optimizes a schedule according to multiple priorities, based on evaluation of the necessity and urgency of those requesting appointments.The incumbent arranges conferences and meetings.Serves as administrative liaison between a clinical service line and Quadrad.Follows up on commitments made in conversations, meetings and conferences of the supervisor.Prepares travel requests and makes airline/car and hotel reservations for selected service line staff utilizing hospital and/or centralized funds.Composes and edits letters and reports.Prepares public presentation outlines.Creates standard or form letters.Transcribes dictated information such as correspondence, meeting minutes, protocols and papers for presentation, some of which may contain medical and/or psychiatric terminology.Briefs Quadrad as to the purposes of appointments.Receives calls from the public.Provides information about NAVAHCS, its functions, and standard operating procedures, as well as general Medical Center information.Ensures that personal information and sensitive business information are appropriately protected.Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.Work Schedule: Monday - Friday 8:00 a.m. to 4:30 p.m. work schedule, but work schedule may be adjusted to meet the needs of the service.Position Description/PD#: Secretary/ PD13636A
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